Basic Details: 

Business

Aditya Birla Capital

Unit

Aditya Birla Capital Ltd

Location

Mumbai

Poornata Position Number of the job 

Reports to: Poornata Position Number

284471

Poornata Position Title of the job 

Team Member

Reports to: Poornata Position Title

Lead – Administration & Infrastructure

Function

Administration & Infrastructure

Reports to: Function 

Administration & Infrastructure

Department

Administration & Infrastructure

Reports to: Department 

Human Resource

Designation of the Employee 

Team Member - Administration & Infrastructure

Designation of the Manager  

Lead – Administration & Infrastructure

Date of writing/updation of JD

1)  Job Purpose: 

This role involves managing cost variances, capacity analytics and preparing presentation for senior management of all admin cost parameters, providing inputs on future cost allocation, expenditure management, creating and managing the various databases used within the Organization for all the Business Unit’s of Aditya Birla Capital which requires proficiency with database management. 

To lead the planning & budget management for all the Units of Administration Department and management reporting based on a collation of several key admin parameters, undertake variance analysis with budgeted and previous period data and present updates to various internal and external stakeholders.

To collect MIS data from different sources, undertake analysis of standard data in predefined format and support the documentation and dissemination of reports generated for monitoring admin teams performance.

This role is also responsible for automation of admin various activities within the Admin function of Aditya Birla Capital such as Helpdesk, Business Card, Property Management, Space Management, Asset Management, Maintenance Management, Energy Management, Reservation / Resource Management, Field tracking system, Property Sourcing, Branch Project tracker & many more so as to automate manual process. 

2) Dimensions: Mention quantitative or qualitative parameters that are relevant for the job and provide a better understanding of the scope and scale of the job. 

Business Workforce Number 

1500+ branches/offices in 31 states across India including HO & branch offices covering total area  of 14.6 lakhs sq.ft. & annual rental of Rs.150 Crores. Managing a budget in excess of Rs.320 Crores.The overall budget FY 23 is Rs.320.4 (Capex + Opex) for all BU’s of ABC.

Total 11 Business units of ABC with PAN India locations.

Total area for branch offices is approx 11.2 lakhs, average branch size is 1350 sq. ft, avg rental per branch is Rs.83,000/- per month, Rs.54/- per sq ft., Overall annual spend is around Rs.83.7 Crores

Total area for HO offices approx 3.3 lakh sq.ft., Rental Rs.12 lakhs per month, Rs.110 /- per sq ft., annual rent around Rs.46.4 Crores

Unit Workforce Number  

Approx 30000+ employees, all BU’s of ABC

Function Workforce Number  

49

Department Workforce Number  

2

Other Quantitative and Important Parameters for the job: 

• To aid Head Admin & Infrastructure – ABC & Unit Leads in developing comprehensive and accurate MIS system to enable decision making and measure effectiveness

• Lease Renewal and Lease management

• Compliance Monitoring

• AIMS Implementation and Tracking

• Planning and Budgeting

• Rent payout data management