Executive Assistant

Job Description

About BNP Paribas India Solutions:

Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, European Union’s leading bank with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 10000 employees, to provide support and develop best-in-class solutions.

About BNP Paribas Group:

BNP Paribas is the European Union’s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking & Services for the Group’s commercial & personal banking and several specialised businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment, and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial & personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Group's performance and stability

Commitment to Diversity and Inclusion

At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.

About Business line/Function:

Global Market Operations also known as COCE (client operating center of excellence) is further divided into 4 departments i.e. Trade Processing & Support, PnL, Client Management & Change Management. Product Control in the wider market outside of BNP is Middle Office. Product Control consists of streams like Documentation & Reconciliation, Trade Support, P&L & Trading Portfolio & controls. Product Control teams are in regular contact with Market Front Office, Regional Back Office’s and Regional Finance & other support teams for their BAU.

Job Title:

Executive Assistant 

Date:

2025

Department:

COCE- Product Control/ Trade processing

Location:

ISPL Chennai

Business Line / Function:

COCE- Product Control/ Trade processing

Reports to:

(Direct)

Manager

Grade: 

(if applicable)

(Functional)

Number of Direct Reports:

N/A

Directorship / Registration:

NA

Position Purpose

Executive Assistant to Head of COCE- Product Control & Trade processing

Responsibilities

Key responsibility is to provide administrative support to Head of COCE- Product Control & Trade processing and management team of COCE. Responsibilities would include managing calendar of the Head of COCE, scheduling meetings, managing calendar, managing visitors, filing, answering telephones in absence, booking flights and hotels, setting up appointments, creating presentations and liaising with clients and external agencies and other administrative tasks.

The person needs be a competent computer literate, with excellent communication skills (oral and written), should have good organizational skills and needs to be go getter. Prior experience as an assistant is desirable.

Key tasks include

• Maintaining confidentiality

• Assisting with any administrative task

• Setting appointments

• Booking hotels, flights,

• Organizing files and paperwork

• Ordering and tracking stationary etc

• Managing projects

• Submitting claims

• Reconciling invoices

• Liaising with clients

• Creating PowerPoint presentations 

Specific Qualifications (if required)

• Using initiative

• Being self motivated

• Being resourceful

• Being professional

• Good Communication

• Proactive

• Adaptable

• Persistent

• Focused

• Logical thinking

• Attention to detail

• Computer literacy (email, word, PPT, Excel)

Skills Referential

Behavioural Skills: (Please select up to 4 skills)

Decision Making

Personal Impact / Ability to influence

Ability to deliver / Results driven

Results Driven

Taking Initiative and Risk Management Skills

Client Focus and Decision-Making Skills

Transversal Skills: (Please select up to 5 skills)

Analytical Ability

Ability to manage a project

Ability to understand, explain and support change

Ability to manage / facilitate a meeting, seminar, committee, training…

Ability to develop and adapt a process 

Education Level: 

Degree holder or equivalent qualification in Banking sector  

Experience Level

Other/Specific Qualifications (if required)