Assistant Manager - Admin / Securit

Job Description

Roles & Responsibilities – Admin Manager1. Facility & Infrastructure ManagementOversee complete administration of plant/office infrastructure.Ensure proper maintenance of buildings, utilities, workspaces, and common areas.Coordinate with vendors for AMC (Annual Maintenance Contracts) of facility equipment.Ensure compliance with statutory and safety norms.2. Front Office & Reception ManagementSupervise reception and front desk operations.Ensure professional handling of visitors, clients, and internal staff.Maintain visitor management system and access control protocols.Ensure proper communication flow across departments.3. Security ManagementManage plant security operations including manpower deployment.Ensure strict access control, ID verification, and material movement control.Monitor CCTV surveillance systems and ensure 24/7 security coverage.Conduct periodic security audits and risk assessments.4. Transportation & Logistics CoordinationManage employee transportation (buses, cabs, shift movement).Ensure route planning, safety, and timely availability of vehicles.Coordinate with transport vendors and monitor performance.Handle logistics for official travel and guest movement.5. Housekeeping & Workplace ManagementEnsure high standards of cleanliness and hygiene across plant and office.Manage housekeeping staff and contracts.Implement 5S and workplace organization practices.Conduct regular audits for cleanliness and compliance.6. Cafeteria & Employee WelfareOversee cafeteria operations, food quality, and hygiene.Ensure vendor compliance with FSSAI and safety standards.Support employee welfare initiatives (rest areas, drinking water, sanitation).Address employee grievances related to admin services.7. Vendor & Contract ManagementIdentify, onboard, and manage admin-related vendors (security, housekeeping, transport).Negotiate contracts, control costs, and ensure SLA adherence.Track vendor performance and compliance.8. Compliance & Statutory RequirementsEnsure compliance with local laws, factory regulations, and labor laws.Maintain records for audits (internal & external).Liaise with government authorities when required.9. Asset & Inventory ManagementManage office assets, furniture, and administrative inventory.Track asset movement, maintenance, and lifecycle.Ensure proper documentation and control systems.10. Budgeting & Cost ControlPrepare and manage admin budgets.Monitor expenses and optimize operational costs.Implement cost-saving initiatives without compromising quality.11. Event & Meeting CoordinationOrganize company events, meetings, and visits.Manage conference rooms, logistics, and hospitality.Support leadership visits and customer audits.12. Emergency & Crisis ManagementHandle emergency situations (fire, medical, evacuation).Ensure emergency response systems and drills are in place.Coordinate with EHS team for safety compliance.13. Team Management & LeadershipLead and manage admin team including reception, security, and support staff.Provide training and performance management.Ensure discipline, grooming, and service quality standards.