Assistant Purchase Manager

JOB SUMMARY

Tasked with following established procedures in ordering, receiving, storing, distributing and payment of items. Assists in formulating an approved vendors list encompassing all categories.

Applicant PROFILE 

Education and Experience 

• 4-year bachelor's degree in Finance and Accounting or related major; no work experience required.

CORE WORK ACTIVITIES 

Assisting in Handling Work, Projects, Policies, and Standards for Purchasing Spanning Departments

• Assists with generating and offering accurate and timely results in the form of reports, presentations, etc.

• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.

• Assures sanitation compliance.

• Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to secure quality and profitability.

• Orders all food and beverage based on business needs.

• Assists Executive Chef in keeping up/lower budgeted food/controllable costs.

• Assists in enforcing first in/first out inventory rotation for all storeroom products.

• Maintains sanitation and safety standards as specified in the brand guidelines.

• Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.

• Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.

• Communicates with kitchen, restaurant management and vendors to guarantee timing of deliveries satisfies advanced food production needs.

• Checks invoice on goods received against shipment to secure quantity, quality, weights and purchase specifications are as ordered.

• Uses existing computer programs to undertake daily and period end food and beverage costs.

• Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.

• Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties).

• Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.

• Calculates figures for food and beverage inventory.

• Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.

• Assists in receiving and inspecting all deliveries.

• Maintains an accurate controllable log and beverage perpetual.

• Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.

Demonstrating and Applying Accounting Understanding to Purchasing Operations

• Demonstrates know-how of job-relevant issues, products, systems, and processes.

• Uses computers and computer systems (among them hardware and software) to program, write software, set up functions, enter data, or process information.

• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

• Keeps up-to-date technically and applying new understanding to your job.

• Demonstrates know-how and proficiency of A.S.I. standards.

Keeping up Finance and Accounting Goals

• Submits reports in a timely manner, guaranteeing delivery deadlines.

• Ensures profits and losses are documented accurately.

• Achieves and exceeds goals covering performance goals, budget goals, team goals, etc.

• Develops specific goals and plans to prioritize, organize, and accomplish your work.

• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.

Additional Responsibilities 

• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

• Analyzes information and evaluates results to choose the best solution and solve problems.

• Interacts with kitchen staff, vendors and Executive Chef.

• Uses existing computer programs efficiently to post invoices, update items and costs.

• Attends and participates in all pertinent meetings.

• Deliver direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.

• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.